Our client, a Cyprus-based law firm known for its expertise in shipping, corporate, and commercial law, offering tailored legal solutions with a client-centered approach, is seeking to recruit a Personal Assistant.
This is a great opportunity for a driven professional to work closely with the Firm’s senior team and provide meaningful support in its daily management and administrative activities.
Benefits
• Opportunity to actively contribute to the Firm’s overall growth and direction
• Highly competitive and attractive remuneration package, reflective of qualifications, expertise and experience
• 13th salary
• Additional financial incentives for introducing clients to the Firm
• Professional Pension Fund with employer contributions
• 22 days of annual leave
• Laptop and necessary technology for efficient remote work when required
• Free parking area
•Early departure on Fridays, until 2:00 p.m.
Responsibilities
Procedural and Administrative Matters
- Drafting, reviewing, and monitoring the Firm’s operational procedures to ensure efficiency and compliance.
- Advising Management on organizational, operational, procedural, compliance, and employment-related matters.
- Training employees on procedures and systems.
- Maintaining records of manuals, procedures, regulations, decisions, instructions, circulars
- Organizing conferences, meetings, and internal presentations, and ensuring accurate recording (minutes, audio, or video).
- Supporting Management with applications for licenses, subscriptions, grants, and funding.
- Preparing and presenting reports to Management on relevant responsibilities.
Ensuring the Smooth Operation of the Firm
- Monitoring and ensuring the proper operation and performance of the Firm’s software, automation, security systems, infrastructure, and equipment.
- Maintaining a log of issues related to the Firm’s equipment performance.
- Assisting in identifying suitable systems, equipment, software, and external providers for the Firm’s operations.
- Communicating with external partners, ensuring maintenance and repairs, and coordinating with Management to resolve issues.
- Acting as a point of contact for employees regarding issues with software and equipment.
- Monitoring contract expirations and ensuring timely renewals with external partners.
- Managing inventory of consumables and office supplies.
HR Procedures and Practices
- Organizing and maintaining physical and electronic employee records, including employment and personal data.
- Managing onboarding processes and collecting employee information upon hiring.
- Preparing employment contracts, including job descriptions and working hours.
- Coordinating with recruitment agencies, reviewing CVs, and arranging interviews.
- Monitoring compliance with leave procedures and maintaining leave records.
- Supporting Management with training plans and coordinating participation in seminars and conferences.
- Managing employee engagement programs and related budgets.
- Planning and coordinating social and other Firm events.
- Ensuring accounting compliance related to employee obligations.
Marketing and Promotion
- Managing and supervising the Firm’s social media accounts and website, including content uploads.
- Coordinating with external partners and supporting marketing activities.
- Identifying international exhibitions, coordinating participation, and arranging travel for Management or employees.
- Drafting and assisting in the preparation and printing of marketing materials.
- Researching and proposing market trends, advertising strategies, and promotion channels for the Firm’s services.
Reception Oversight and Support
- Monitoring and guiding reception operations as needed
- Providing backup support during Reception staff absences.
Requirements
- At least five (5) years of post-qualification proven work experience as a personal assistant to executives of companies. Prior experience in the services industry will be considered an advantage.
- Academic Degree in the fields of Secretarial Studies, Business Administration
- Fluent knowledge of Greek and English, both written and oral
- Proficiency in the use of Microsoft Office Suite, including PowerPoint
- Knowledge and experience in marketing, including social media management, Google Ads (Google Search and Display), Google Analytics, SEO and SEM applications and techniques will be considered a strong advantage
- Knowledge and experience in basic accounting and human resource practices will be considered a strong advantage
- Excellent organizational skills and abilities.
Note: Thank you for taking the time to apply. We will carefully review your CV and assess your fit for the role. Due to the high volume of applications, only candidates shortlisted for the next stage will be contacted. We truly appreciate your interest, and we encourage you to follow our page to stay updated on future opportunities that may align with your profile.
