Our client, a well-established organisation operating within the design and consultancy sector, is looking for a reliable and highly organised professional to join their team as an Operations Manager.
This diverse position requires a dependable and independent professional who demonstrates initiative, approaches challenges proactively, thinks creatively and is confident managing multiple priorities. The successful candidate will work closely with the CEO and the wider team.
Benefits
• Working hours: 08:30 – 17:00 (with a 30-minute break)
• Competitive salary based on experience up to 2000 euro gross
• Performance-based annual bonus
• Work on high-profile and innovative projects
• Be part of a collaborative, design-driven environment
• Take on meaningful responsibility and leadership from day one
• Opportunity for growth and development within a dynamic architectural practice
Responsibilities
1. Financial and Analytical Responsibilities – Approximately 40%
Oversee the company’s daily accounting and bookkeeping activities.
- Prepare and submit VAT returns accurately and within the required deadlines.
- Maintain accurate financial records and ensure that all relevant systems remain up to date.
- Review and analyse financial and operational information.
- Prepare reports that provide useful insights into company and project performance.
- Monitor project working hours, costs, and associated financial data.
- Compare employee timesheets with the hours assigned to each project and identify any discrepancies or possible overruns.
2. Planning and Team Coordination – Approximately 20%
Maintain and regularly update the company’s operational and project-planning systems.
- Monitor team workload, performance, deadlines, and overall progress.
- Coordinate priorities and follow up with team members regarding outstanding tasks.
- Assist with resource planning across different projects.
- Prepare regular operational reports and updates for the CEO.
- Identify and report delays, risks, and matters requiring management attention.
3. Project and Technical Administration – Approximately 20%
Prepare and submit application packages and other required documentation through the relevant government or professional portals.
- Track submissions and follow up with the appropriate authorities by telephone, email, and, where necessary, in person or on-site.
- Follow up with suppliers regarding quotations, material orders, deliveries, and any outstanding matters.
- Maintain accurate records relating to submissions, approvals, correspondence, and deadlines.
- Provide administrative support to the project team in relation to project requirements.
4. General Administrative Support – Approximately 20%
Handle telephone calls, correspondence, meetings, and daily office requirements.
- Welcome visitors and assist with meeting arrangements and refreshments.
- Prepare professional letters, emails, reports, and other office documentation.
- Organise and maintain company records and filing systems.
- Provide practical administrative assistance to the CEO and the wider team when required.
The distribution of responsibilities may change depending on the company’s priorities and workload.
Requirements
- Expert knowledge of accounting and bookkeeping practices.
- Extensive expertise in the preparation and submission of VAT returns.
- Fluency in both Greek and English, both written and spoken.
- Advanced proficiency in Microsoft Excel.
- Excellent knowledge of Microsoft Office applications, particularly Word, Outlook, and PowerPoint.
- Strong analytical and reporting skills.
- Excellent organisational, planning, and time-management abilities.
- Ability to work independently, take responsibility for tasks, and manage multiple priorities effectively.
- Strong attention to detail and a high degree of accuracy.
- Professional communication and interpersonal skills.
- Ability to manage confidential financial and company information with discretion and responsibility.
Preferred Experience
Previous experience in operations management, finance, accounting, or office management.
- Familiarity with project planning, timesheets, cost monitoring, supplier coordination, and submissions to relevant authorities.
- Previous experience working directly with senior management or a CEO.
Note: Thank you for taking the time to apply. We will carefully review your CV and assess your fit for the role. Due to the high volume of applications, only candidates shortlisted for the next stage will be contacted. We truly appreciate your interest, and we encourage you to follow our page to stay updated on future opportunities that may align with your profile.
