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Executive Assistant

Manpower Cyprus • Full-time • Λευκωσία, Nicosia, Cyprus • €2,50k - €3k / month • 6h ago

Manpower Cyprus, on behalf of our client, one of the largest local groups in Cyprus, is seeking to recruit an experienced Executive Assistant to provide high-level administrative and operational support to the CEO and COO.

The successful candidate will act as a trusted right hand to both executives, ensuring the smooth running of their offices and enabling effective day-to-day operations in a fast-paced, international environment.

Key Responsibilities

Executive & Stakeholder Support

Serve as the primary point of contact for the CEO and COO, managing communications and requests from internal and external stakeholders with professionalism and discretion.
Manage complex calendars, prioritize schedules, and coordinate meetings, events, and business activities to ensure the Lead Team's time is used effectively.
Welcome and coordinate visitors, handling queries and requests in a courteous and confidential manner.

Document & Information Management

Prepare, edit, and format correspondence, reports, presentations, and briefing materials to a consistently high professional standard.
Review, summarize, and consolidate reports and documents; prepare background materials and outgoing correspondence as required.
Maintain effective document management and filing systems, ensuring all information and communications are handled with the utmost confidentiality.

Meeting & Events Coordination

Support the preparation and distribution of documentation for management and team meetings, ensuring accuracy, clarity, and quality.
Track meeting discussions, agreed actions, and follow-ups to ensure timely completion.
Coordinate internal and external meetings, conferences, and corporate functions, including Group Summits.

Travel & Logistics

Coordinate travel arrangements, accommodation, itineraries, and expense administration for the Lead Team in line with company policies.

Office Operations & Facilities

Oversee the day-to-day activities of cleaning staff, the receptionist, and the messenger, ensuring smooth office operations.
Liaise with the Health, Safety and Sustainability Manager on office maintenance, follow-up actions, and improvement initiatives.
Ensure the smooth operation of office equipment, coordinating troubleshooting and liaising with service providers as needed.
Implement, review, and continuously improve administrative and workflow processes to support the efficient functioning of the CEO and COO offices.

Projects, CSR & Digital

Support special projects as required, including research, analysis, stakeholder communication, progress tracking, and report preparation.
Support and coordinate Corporate Social Responsibility (CSR) initiatives in collaboration with relevant internal and external partners.
Upload and maintain content on the company website, ensuring accuracy and timeliness.
Perform any other role-related tasks as assigned.

Requirements

University degree in Business Administration, Management, or a related field.
Minimum 5 years’ experience in an Executive Assistant or senior administrative role, ideally within FMCG or a fast-paced corporate environment.
Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
Excellent command of English and Greek, both written and verbal.
Discreet, trustworthy, and able to handle confidential information.

How to Apply:

Interested applicants should apply to the following link: https://ffi.sh/Ru0hs

Only applicants whose previous experience and qualifications closely match the requirements of the position will be contacted.

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