Sovereign Base Areas Administration - Official Vacancy Notice
Vacancy reference: HR/26/60
Location: Dhekelia
Eligibility: LEC UKFM
Closing date: 11/10/2026 (Midnight, Cyprus local time)
Official listing: SBA Administration vacancies
Original advert: View the official PDF
EXAMS INVIGILATOR – Secondary School
Multiple positions
UKFM ADVERT
Vacancy Campaign Number: HR/26/60
Terms & Conditions of Employment
For information on the process or
1. Contract Type: Zero Hours Appointment
the application please contact
the Resource Administrator: Mrs
2. Grade: Local Administrative Officer (LAO)
Stasoula Stylianou Dafnou
3. Salary: €11.48 per hour
on 00357 25 96 3527
4. Hours per week: As and when required by the Unit.
Operating hours:
5. Location: Dhekelia, Secondary School Monday to Thursday: 08:00 –
14:00
6. General_Terms_Conditions_Employment_New_Recruits
Friday: 08:00 – 12:00
(Weblink)
7. Closing Date: 11/10/2026, Midnight, Local Cyprus Time
Eligibility - Are you eligible to apply?
To be eligible to apply for this role, you must be a UK Family Member with a valid
for employment Status Stamp. If you are yet to receive your status stamp,
please contact the Resource Team.
Applications from individuals that have either reached or passed the BFC / SBAA
Normal Retirement age of 65 will not be accepted.
Essential & Desirable Criteria for the Role
Important Note: Details on the role can be found on the Job Description which is at the end
of this document. These criteria are part of the assessment criteria and will influence the
decision on whether your application will proceed to the next stage.
Essential 1. You must undergo and pass as security & police check. If you are found
successful, you will be requested to provide a Clean Criminal Record and a
Sex Offenders Certificate issued by the Republic of Cyprus. For UKFMs that
will be found successful on this advert and who have lived on island for
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EXAMS INVIGILATOR – SECONDARY SCHOOL – MULTIPLE POSITIONS
VACANCY NUMBER: HR/26/60
longer than 18 months, will be requested to provide a Clean Criminal Record
and a Sex Offenders Certificate issued by the Republic of Cyprus.
2. All candidates who have lived in the UK, must undergo and pass an
Enhanced Disclosure and Barring Service (DBS).
3. As part of the Safer Recruitment process, successful candidates must
provide, upon employment, clean criminal records from all countries they
have lived in the last 5 years.
4. As part of the Safer Recruitment process, candidates must provide their full
employment history on the application form and justify any gaps in
employment.
5. If you are found successful on this campaign, we will be requesting
references, therefore, ensure to have completed this information on your
application form. To underline, we do not accept references from relatives
and friends.
6. As part of the Safer Recruitment Process, we may conduct social media
checks.
7. Candidates must have an understanding on Safeguarding children and
vulnerable adults. For further information, read below the Safer Recruitment
Statement and Keeping children safe in education UK (WEB LINK)
8. Candidates must complete the Self Declaration form related to criminal
convictions background. Any information disclosed on the Self Declaration
form will not automatically disqualify a candidate, the information will be
assessed on a case-by-case basis and considering that the role will be
working with children and vulnerable adults.
9. Awareness of Data Protection practices and importance to protect the
personal information of children and vulnerable adults.
10. Relevant administrative / clerical experience in an office environment.
11. The ability to communicate in English both verbally and in writing is an
essential part of this role.
12. GCSE (or equivalent) in English, and Maths Grade 4 (C) or above.
13. Ability to plan and organise workload in order to achieve agreed outputs.
Desirable 1. First Aid training
2. IT qualifications, skills, and experience.
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EXAMS INVIGILATOR – SECONDARY SCHOOL – MULTIPLE POSITIONS
VACANCY NUMBER: HR/26/60
Safer Recruitment Statement - Safeguarding
The British Forces Cyprus and Sovereign Base Areas Administration are committed to
safeguarding and promoting the welfare of children, young people and vulnerable adults. We
expect all staff and volunteers to share this commitment. To achieve this we, as much as
practically, apply the Safer Recruitment practices as those have been defined in the United
Kingdom. As part of our safer recruitment process, all applicants will be subject to
appropriate screening and background checks, including reference and online checks,
where applicable enhanced disclosure through Disclosure and Barring checks and local
police checks, therefore, we seek a series of information on the application form that would
help us identify suitable individuals to work with children, young people and vulnerable
adults.
Official Language
The official language of the Sovereign Base Areas is English and consequently English is
the official language of British Forces Cyprus. All documents are to be completed in this
language. All employees of the Sovereign Base Areas Administration and British Forces
Cyprus are expected to have a basic command of the English language as a pre-requisite
for employment.
How to apply
a. To apply for this role you must complete the SBAA BFC Safer Recruitment Application
(weblink) and include evidence on how you meet the below Competences. The
completion of the competences is mandatory. If you do not demonstrate evidence of the
below competences, your application will be sifted out. Additionally, please note that we
can only accept applications as attachments to email on its original Word Document
format. No hard copy applications will be accepted. Any forms that are submitted in any
other format e.g., links to One Drive, bitmap, jpeg, pdf will not be considered.
You may find Competences Examples here (Weblink)
1. Working Together 2. Communicating and influencing.
3. Managing Customers and 4. Improvement and Change
Suppliers
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EXAMS INVIGILATOR – SECONDARY SCHOOL – MULTIPLE POSITIONS
VACANCY NUMBER: HR/26/60
b. This role is assessed through the use of the SBAA_BFC_Core_Competence (Weblink),
therefore, you are kindly invited to read the document to assist you with writing your
competences.
c. For further information about the role and process involved please contact the Line
Manager Richard Sproson on Richard.Sproson@modschools.org or by Tel No:
24748346
d. For further recruitment information and guidance please choose the appropriate
guidance: Cypriot Nationals Q&A Application Process or UK Family Members Q&A
Application Process
e. Once completed electronically please send your application by email to:
BFC-SBAA-Recruitment-GpMailbox@mod.gov.uk.
Important Note: Ensure that your application has been correctly completed and all relevant
information has been provided. Failure to do so may result in your application being
excluded.
The recruitment process.
The recruitment process is a fair and open competition and candidates are judged on their
own merit.
Please read the information on The Recruitment Process Stages Guide for Applicants
(Weblink) to help you understand the process. The document will explain the recruitment
process stages and enhance your understanding on it.
Additionally, as we want you to show the best version of yourself, we invite you to read the
guides available which should help you understand what you need to do to stand out. If you
feel you need further support, please contact the Resource Admin responsible for this
campaign, you can find the contact details on the front page of this advert.
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EXAMS INVIGILATOR – SECONDARY SCHOOL – MULTIPLE POSITIONS
VACANCY NUMBER: HR/26/60
Job Description
POST TITLE Examinations Invigilators
Area/Section KRS Establishment No
Grade LAO Grade Priority
Full Time/Part Time ZERO No of Established Hours Zero
Required Security Clearance Basic and DBS Position CYN/UKFM UKFM
Current Incumbent Name Employed by BFC or SBAA BFC
Brief Description of Role
To work following the direction of the Examinations Officer to implement correct examination
procedures and ensure the proper conduct of examination candidates for internal and external
examinations according to the guidelines of The Joint Council of Qualifications (JCQ).
Responsible to
• Headteacher
• Deputy Headteacher
• Examinations Officer
Priorities (list in order)
• Support for external examinations
• Support for the school
• Support for the Examinations Officer
Responsible for (Tasks/Duties) Percentage (%) of time
spent during the working
week on each task
SUPPORT FOR EXTERNAL EXAMINATIONS
• To be fully familiar with the latest guidelines of the JCQ and to Please note that we are
ensure that all internal/external examinations are conducted to unable to determine, it varies
these standards.
from day to day.
• To ensure that the examination rooms are set up correctly with
sufficient heating, lighting and ventilation.
• To ensure that no display materials that may be helpful to
candidates are visible.
• To ensure that the Centre number and reliable clock(s) of a
readable size are visible to all candidates.
• To ensure that correct information relevant to each particular
examination is clearly displayed on the board in full view of all
candidates.
• To ensure that both the Warning to Candidates and Notice to
Candidates signs are displayed outside the examinations
room.
• To be responsible for ensuring the security of the examination
beforehand, during and afterwards.
• To ensure that the correct examination paper is issued to
candidates.
• To ensure that only the correct awarding body stationery is
issued to candidates.
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EXAMS INVIGILATOR – SECONDARY SCHOOL – MULTIPLE POSITIONS
VACANCY NUMBER: HR/26/60
• To give clear instructions and information to candidates at the
start and finish of every examination.
• It is the role of the invigilator to prevent possible candidate
malpractice and administrative failures related to the
examination.
• To be aware of the methods to summons help during an
examination, if required.
• To be able to deliver First Aid if required.
• At the end of each examination, to organise the collection of all
scripts and to ensure that candidates have completed all
required details on their script prior to dismissing candidates
from the examinations room.
• Return all completed scripts to the Examinations Office to be
stored securely.
SUPPORT FOR THE SCHOOL
• Be reliable, flexible and readily available during the main
examination periods, able to confirm their attendance well in
advance. During the Summer Examination series of
May/June, invigilators need to be able to stay at school until
1800 hrs for the afternoon examinations.
• To be responsible for ensuring that all candidates have an
equal opportunity to demonstrate their abilities.
• The invigilator’s role is to prevent possible candidate
malpractice and possible administrative failures.
• To be aware of the correct procedure in the event of an
emergency, eg fire or earthquake evacuation.
SUPPORT FOR THE EXAMINATONS OFFICER
• To report to and be briefed by the Examinations Officer prior to
each examination session.
• To give their full attention to conducting the examination
properly and to inform the Examinations Officer of any
concerns they may have regarding the examination process.
• To declare to the Examinations Officer if they have invigilated
examinations previously and if they have any current
maladministration/ malpractice sanctions applied to them.
• To record any incidents of suspected candidate malpractice
and report these immediately to the Examinations Officer.
• To deliver approved invigilator training to any other members
of staff who may be asked to assist with invigilation, as
required.
• To undertake other duties requested by the Examinations
Officer, where able, eg Centre supervision of examination
timetable clash candidates between examination sessions.
• To support the Examinations Officer with such administrative
tasks as maintaining examination question paper security by
supporting the ‘second pair of eyes check.
MANDATORY DUTIES
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EXAMS INVIGILATOR – SECONDARY SCHOOL – MULTIPLE POSITIONS
VACANCY NUMBER: HR/26/60
• Health and Safety – Personally responsible for the health,
safety and welfare of all staff that may be affected by the post
holder’s acts and/ or omissions
• Equal Opportunities – Personally responsible for equal
opportunities awareness and ensuring that the post holder is
aware of, and carries out, the provisions contained in the MOD
Schools Equal Opportunities policy
All employees are
• To undertake ad-hoc duties, as required, that may be reasonably expected by the line manager
but are commensurate with the grade, and within the unit objectives.
• To carry out responsibilities with regard to BFC Equal Opportunities and Health & Safety
Policies
Competences required
Essential:
• Working together
• Communicating and influencing
• Managing customers and suppliers
• Improvement and change
Training/qualifications required for the post
• To undertake relevant online invigilator training and assessment for that academic year prior to
invigilating any examination in a new academic year.
• To participate in mandatory training and other learning activities and performance development
as required.
Essential
• GCSE (or equivalent) in English, and Maths Grade 4 (C) or above
Desirable
• First Aid training – can be arranged in-house
• IT qualifications, skills and experience
Equal Opportunities Responsibilities
The responsibility for implementing the Department’s Equality & Diversity policies is shared by all
staff. The Post Holder has a shared responsibility to ensure that the working environment is free
from harassment, and that the dignity of others is respected. The Post Holder is required to take
care that his/her own conduct does not cause offence and she/he should discourage colleagues
from harassing others. Post Holder will be required to undertake a mandated Equality & Diversity
training.
Health & Safety Responsibilities
The Post Holder is to take due account of customer care considerations and is responsible for
ensuring that their own actions and their environment is free from items/actions that may be
considered hazardous to others.
Originator: LM Employee:
Signed: Signed:
Date: Date:
(To be reviewed at recruitment or annually at beginning of Reporting Year)
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Links contained in the official document
