Job Title: Secretary
Location: Limassol, Cyprus
Salary: €2.000 + Bonus
Industry: Trading — Import and Export of Perfume and Cosmetics
Job Description
Our company is a dynamic and growing trading business specializing in the import and export of perfume and cosmetics. We are seeking a highly motivated and ambitious Secretary to join our team in Limassol.
The ideal candidate will possess excellent organizational skills, a proactive attitude, and the ability to handle multiple tasks efficiently. This position requires frequent international business travel as an essential part of the role. The successful candidate must be willing and available to travel abroad to support the company’s business activities.
This is an excellent opportunity for someone looking to combine administrative expertise with international business exposure.
Key Responsibilities
Administrative Support
- Provide comprehensive administrative support to the management team.
- Organize and maintain files and records, ensuring they are up to date and easily accessible.
- Schedule and coordinate meetings, appointments, and travel arrangements.
Business Travel and Travel Coordination
- Undertake international business trips as required to support the company’s operations and business activities.
- Arrange and manage travel itineraries, including flights, accommodation, and transportation.
- Prepare necessary travel documents and ensure all arrangements are in order.
Sales Support
- Assist in the preparation and processing of sales orders.
- Support the sales team in identifying and contacting potential clients.
- Conduct market research to identify new sales opportunities and trends in the perfume and cosmetics industry.
Invoicing and Financial Duties
- Prepare and issue invoices to clients.
- Track and follow up on payments, ensuring timely collection of receivables.
- Assist in maintaining financial records and reports.
Customer Support
- Handle customer inquiries and provide exceptional customer service.
- Address and resolve customer issues or complaints promptly and effectively.
- Maintain strong relationships with clients, ensuring their satisfaction and loyalty.
Ambition and Initiative
- Proactively seek ways to improve office operations and increase efficiency.
- Take initiative in supporting various projects and tasks as needed.
- Demonstrate a strong desire for professional growth and a willingness to take on new challenges.
Qualifications and Skills
- Proven experience as a secretary, administrative assistant, or in a similar role.
- Excellent organizational and multitasking abilities.
- Strong communication skills, both written and verbal.
- Willingness and availability to undertake frequent international business travel. This is a requirement of the position.
- Experience in sales support and customer service.
- Proficiency in MS Office, including Word, Excel, Outlook, and PowerPoint.
- Knowledge of invoicing and basic financial principles.
- Fluency in English; additional languages are an asset.
- An ambitious and proactive approach, with the ability to work independently.
Benefits
- Salary: €2.000 + Bonus.
- International business exposure through work-related travel.
- Professional development and growth within the company.
- A dynamic and supportive work environment.
How to Apply
To apply, please send your CV to Alharamain-europe@cytanet.com.cy.
Phone: 25340903
Our company is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
