Sovereign Base Areas Administration - Official Vacancy Notice
Vacancy reference: HR/26/156
Location: Dhekelia
Eligibility: LEC CYN
Closing date: 16/10/2026 (Midnight, Cyprus local time)
Official listing: SBA Administration vacancies
Original advert: View the official PDF
SBA Support Officer
CYN ADVERT
Vacancy Campaign Number: HR/26/156
Terms & Conditions of Employment
1. Contract Type: Permanent
For information on the process or
2. Grade: New Recruits: Local Executive Officer the application please contact
the Resource Administrator: Mr
The below grades are for current employees:
Demetris Symeou
1. NEW TACOS: Local Executive Officer (LEO)
on 00357 25 96 3210
2. OLD TACOS BFC: BFC Band 10
Operating hours:
3. OLD TACOS SBAA: SBAA 7
Monday to Thursday: 08:00 –
Old TACOS CIN – Find your Scale (weblink accessible
14:00
only through MODNET)
Friday: 08:00 – 12:00
* Old TACOS Employees Under a Pension Scheme will be
moved on SBAA old TACOS.
3. Salary: €30,925.00 per annum, plus Cost-of-Living
Allowance (COLA)
4. Hours per week: Full Time, 37 hours per week
BFC OLD: 36.25
SBAA OLD: 37.50
5. Location: Dhekelia
6. General_Terms_Conditions_Employment_New_Recruits
(Weblink)
7. Closing Date: Friday 16th of October 2026, Midnight,
Local Cyprus Time.
Eligibility - Are you eligible to apply?
To be eligible to apply for this role, you must be a Cypriot National.
This advert is running concurrently both internally and externally. Priority will be given to
internal candidates.
1
PRISON SUPPORT OFFICER
VACANCY NUMBER: HR/26/156
Applications from individuals that have either reached or passed the BFC / SBAA
Normal Retirement age of 65 will not be accepted.
Essential & Desirable Criteria for the Role
Important Note: Details on the role can be found on the Job Description which is at the end
of this document. These criteria are part of the assessment criteria and will influence the
decision on whether your application will proceed to the next stage.
Essential 1. You must undergo and pass as security & police check. If you are found
successful, you will be requested to provide a Clean Criminal Record and a
Sex Offenders Certificate issued by the Republic of Cyprus.
2. School Leaving Certificate.
3. Strong organisational, administrative, financial control and analytical skills.
4. Demonstrated ability to work independently, exercise judgement, prioritise
competing demands and make recommendations within delegated authority.
5. Proven ability to manage confidential information appropriately.
6. Ability to identify risks, maintain accurate records, analyse information and
produce clear written reports for management use.
7. A good knowledge of office-based IT is needed, including Microsoft Office
packages (Word, Excel, Outlook) and electronic filing practices.
8. The ability to communicate in English both verbally and in writing is an
essential part of this role.
9. If you are found successful on this campaign, we will be requesting
references, therefore, ensure to have completed this information on your
application form.
10. Be prepared to self-drive an MT vehicle (and prepared to maintain or obtain
FMT600) to attend meetings across WSBA and ESBA or occasionally in the
Republic of Cyprus
Desirable 1. Experience in justice, custodial, probation or other regulated operational
environments.
2. Familiarity with public sector financial or administrative controls.
3. Experience supporting inspection, audit or assurance activity.
4. CP&F trained user.
2
PRISON SUPPORT OFFICER
VACANCY NUMBER: HR/26/156
Official Language
The official language of the Sovereign Base Areas is English and consequently English is
the official language of British Forces Cyprus. All documents are to be completed in this
language. All employees of the Sovereign Base Areas Administration and British Forces
Cyprus are expected to have a basic command of the English language as a pre-requisite
for employment.
How to apply
a. To apply for this role you must complete the application form for external candidates
(weblink) or application for internal employees (weblink) and include evidence on how
you meet the below Competences. The completion of the competences is mandatory. If
you do not demonstrate evidence of the below competences, your application will be
sifted out. Additionally, please note that we can only accept applications as attachments
to email on its original Word Document format. No hard copy applications will be
accepted. Any forms that are submitted in any other format e.g., links to One Drive,
bitmap, jpeg, pdf will not be considered.
You may find Competences Examples here (Weblink)
1. Working Together 2. Communicating and influencing.
3. Analysing and Using Evidence 4. Planning and Managing Resourcesto
Deliver Business Results
b. This role is assessed through the use of the SBAA_BFC_Core_Competence (Weblink),
therefore, you are kindly invited to read the document to assist you with writing your
competences.
c. For further information about the role and process involved please contact Panicos
Panayi on Tel No: 99872753
d. For further recruitment information and guidance please choose the appropriate
guidance: Cypriot Nationals Q&A Application Process or UK Family Members Q&A
Application Process
e. Once completed electronically please send your application by email to:
BFC-SBAA-Recruitment-GpMailbox@mod.gov.uk.
Important Note: Ensure that your application has been correctly completed and all relevant
information has been provided. Failure to do so may result in your application being
excluded.
3
PRISON SUPPORT OFFICER
VACANCY NUMBER: HR/26/156
The recruitment process.
The recruitment process is a fair and open competition and candidates are judged on their
own merit.
Please read the information on The Recruitment Process Stages Guide for Applicants
(Weblink) to help you understand the process. The document will explain the recruitment
process stages and enhance your understanding on it.
Additionally, as we want you to show the best version of yourself, we invite you to read the
guides available which should help you understand what you need to do to stand out. If you
feel you need further support, please contact the Resource Admin responsible for this
campaign, you can find the contact details on the front page of this advert.
Job Description
POST TITLE Prison Support Officer
Area/Section SBA Prisons & Probation Position No New ROLE
Services
Grade LEO G rade Priority 1
Full Time/ Full time No of Established 36.25 – 37.50
Part Time Hours
Required Security Position CYN/UKFM
Clearance
Current Incumbent NEW Employed by BFC or
Name SBAA
Brief Description of Role
The Prison Support Officer is responsible for the independent delivery, coordination and first-line
assurance of core administrative, financial and operational support functions within the SBA Prison
Service. The post holder acts as the primary point of control for prison administrative systems,
financial processes, prisoner payment administration, operational support arrangements and
rehabilitation programme coordination.
The role requires sound judgement, discretion, initiative and the ability to make evidence-based
recommendations within delegated authority. The post holder works with a high degree of
autonomy within established policies, procedures and financial controls. The post holder is
expected to resolve routine and non-routine administrative, financial and coordination issues
independently, referring only matters involving policy, significant financial implications or novel
operational concerns to senior management. The post holder ensures that prison management
receives accurate, timely and reliable information to support operational decision-making,
governance and compliance. The post holder identifies administrative, financial and coordination
risks, proposes practical mitigations, and provides advice and recommendations to prison senior
management. The quality of the post holder’s work and recommendations can affect SBAA
governance, service delivery and organisational reputation.
The duties of the position are carried out during office hours.
Responsible to
4
PRISON SUPPORT OFFICER
VACANCY NUMBER: HR/26/156
Line Manager – Deputy Head of Prison
Counter Signing Officer – Head of Prison
Priorities (list in order)
• Governance, Assurance and Compliance
• Administrative and Financial Control
• Operational Coordination and Support
• Rehabilitation Programme Coordination
• Data Management, Reporting and Performance
Responsible for (Tasks/Duties) Percentage (%) of time
spent during the working
week on each task(18)
Governance, Assurance and Compliance 30%
• Act as the principal administrator and first-line assurance
officer for designated prison administrative and financial
records, ensuring accuracy, completeness, audit readiness
and appropriate retention.
• Provide first-line assurance to prison management that
administrative systems and processes are operating
effectively and in accordance with SBAA policies, procedures
and financial controls.
• Identify administrative, financial or coordination risks,
resolve routine issues within delegated authority, and
escalate matters with clear recommendations for mitigation
where senior decision is required.
• Support inspections, audits and reviews by coordinating
evidence, responding to information requests, maintaining
documentation standards and tracking agreed follow-up
actions to completion.
Administrative and Financial Control
25%
• Exercise delegated responsibility for the management,
validation and quality assurance of staff attendance, leave,
overtime and IRR records, identifying discrepancies and
ensuring timely correction.
• Maintain and oversee restricted duties records and
databases, ensuring data integrity, confidentiality and
appropriate access controls.
• Administer, monitor and scrutinise Government
Procurement Card activity, ensuring compliance with financial
instructions, propriety, regularity and value-for-money
principles.
• Manage low-value purchases and forward planning for
operational requirements, advising prison management on
emerging needs, priorities, risks and budgetary implications.
• Prepare, validate and submit documentation for monthly
prisoner payments, resolving routine queries and acting as
the primary liaison with the Pay Office.
5
PRISON SUPPORT OFFICER
VACANCY NUMBER: HR/26/156
Operational Coordination and Support
• Coordinate, monitor and assure arrangements for
prisoners’ meals, special dietary requirements and 15%
operational catering needs, escalating risks or service issues
as required.
• Manage interpreters’ fee processes, ensuring accuracy,
timeliness, budgetary control and compliance with local
administrative requirements.
• Lead on building custodian coordination tasks, including
preparation and submission of Statements of Need (SONs)
and Low-Value Work (LVW) requests, monitoring progress,
challenging delays and reporting outcomes to prison
management.
Rehabilitation Programme Coordination
• Independently coordinate the scheduling, administration
and communication of prisoner rehabilitation programmes in 20%
liaison with the Prison and Probation Service and partner
organisations, ensuring arrangements are practical, timely
and properly recorded.
• Ensure rehabilitation timetables and programme information are
accurately produced, updated and communicated to prisoners and
staff.
• Support prison and probation management by identifying
administrative barriers to rehabilitation delivery, analysing
options and proposing practical solutions.
Data Management, Reporting and Performance
• Maintain prison administrative and financial databases,
ensuring data quality, security, confidentiality and usability for 10%
management assurance and reporting purposes.
• Produce, analyse and interpret regular and ad-hoc
management information, reports and statistical returns,
identifying trends, emerging risks, performance issues and
opportunities for service improvement.
• Provide advice and recommendations to prison
management based on analysis of operational, financial and
performance information.
• Prepare case studies, briefing material and analytical
summaries for senior management and external
stakeholders, ensuring information is accurate, appropriate
and clearly presented.
All employees are
• To undertake ad-hoc duties, as required, that may be reasonably expected by the line manager
but are commensurate with the grade, and within the unit objectives.
• To carry out responsibilities with regard to BFC Equal Opportunities and Health & Safety Policies.
Competences required:
Essential:
• Working Together
6
PRISON SUPPORT OFFICER
VACANCY NUMBER: HR/26/156
• Communicating and Influencing
• Analysing and Using Evidence
• Planning and Managing Resources to deliver business results
Training/qualifications required for the post
Essential qualifications:
• School Leaving Certificate.
• Strong organisational, administrative, financial control and analytical skills.
• Demonstrated ability to work independently, exercise judgement, prioritise competing
demands and make recommendations within delegated authority.
• Proficient written and spoken English.
• Proven ability to manage confidential information appropriately.
• Ability to identify risks, maintain accurate records, analyse information and produce
clear written reports for management use.
• Strong IT literacy, including spreadsheets, databases and document management systems.
Desirable:
• Experience in justice, custodial, probation or other regulated operational environments.
• Familiarity with public sector financial or administrative controls.
• Experience supporting inspection, audit or assurance activity.
• CP&F trained user.
Equal Opportunities Responsibilities
The responsibility for implementing the Department’s Equality & Diversity policies is shared by all
staff. The Post Holder has a shared responsibility to ensure that the working environment is free from
harassment, and that the dignity of others is respected. The Post Holder is required to take care that
their own conduct does not cause offence and they should discourage colleagues from harassing
others. Post Holder will be required to undertake a mandated Equality & Diversity training.
Health & Safety Responsibilities
The Post Holder is to take due account of customer care considerations and is responsible for
ensuring that their own actions and their environment is free from items/actions that may be
considered hazardous to others.
Originator: LM Employee:
Signed: Signed:
Date: Date:
(To be reviewed at recruitment or annually at beginning of Reporting Year)
7
Links contained in the official document
